MINUTES OF THE
REGULAR MEETING
OF THE BOARD OF
DIRECTORS
LAKE AUSTIN LAKE
POINTE HOMEOWNERS ASSOCIATION, INC.
January 23, 2008
The Board of Directors of the Lake Austin Lake Pointe
Homeowners Association, Inc. (“the Board”) convened for a regular
meeting of the Board of Directors on January 23, 2008 at the Lake Pointe
Community Center, 11700 Sonoma Drive, Austin, and TX 78738.
1.
Roll Call
President Pat Sinnott
called the meeting to order at 7:05 p.m.
The meeting’s quorum requirement was met by the presence of the
following Board members: Vice
President Sarah McGiffert, Treasurer,
Jim Burgeson, Secretary Michael
Schumann, Directors Randy Glenn and Chris Romero. Also in attendance was Kaye Bayes of RealManage. Residents, Cerina Robb, Dave Young,
Craig Dickey and Chris Sanders were also present. Guests: Rick Whitehead and Willie Taylor of
Travis County Sheriff Department, Meg Inglis of Inglis School
of Swim and Scott Cunningham of TxDot-Austin District.
2.
Citizens Communication.
Dave Young introduced officers, Rick Whitehead and Willie
Taylor of the Travis County Sheriff Department. Mr. Young indicated that there have been
numerous calls to the sheriff regarding solicitors. Officer Whitehead said
there are no ordinances regarding solicitors within the County. As long as the
solicitors are behaving within the law, there is nothing that the officers can
do. The Travis County Sheriff
Department phone number should be posted clearly on the website.
Chris Sanders reported that he owns two lots in Lake Pointe
that had been replatted. The Board
informed him that he had to pay two assessments.
Craig Dickey of 3007 Napa
reported that speeding along Napa
is a constant problem. He asked if
speed bumps could be installed. Pat Sinnott agreed to write
the County a letter regarding traffic calming devices for Napa. Pat Sinnott will also be meeting with
County Commissioner Gerald Daugherty in the next few weeks. Mr. Dickey is also experiencing
water standing in his backyard. The
HOA lot is to the right of his property.
Mr. Dickey has contacted every authority to come investigate. Pat Sinnott indicated that she would
speak with the President of MUD #3 about Mr. Dickey’s water problem.
3.
Scott Cunningham – Texas Department of Transportation
– Bayton Entrance.
Mr. Scott Cunningham is a TXDOT traffic design engineer in
the Austin District. Mr. Cunningham gave a presentation on
the traffic situation at the Bayton Entrance. The Lake Pointe
survey results indicated that the intersection needs to be re-striped. The TXDOT resolution is to have a
painted island and to have 2 lanes coming in Bayton and 1 lane exiting Bayton.
4.
Review and approve minutes of the regular meeting of
December 5, 2007.
Jim Burgeson made a motion to accept the December 5, 2007 meeting
as presented. Michael Schumann
seconded the motion which passed unanimous.
5.
Managers Report to include financial recap and
delinquencies:
Kaye Bayes presented
the Statement of Revenues and Expenditures, Detailed Balance Sheet and Summary
Balance Sheet for the month ending December 2007. Kaye Bayes
indicated the accountant was still working on recording the capital assets on
the books. Don
Walden was very helpful with some historical data. The 2007 surplus as compared to
budget was $50,212.00. The
delinquency report was also presented to the Board. There are six accounts that
have been referred to the attorney and there are an additional four accounts
that will be referred to the attorney for collection procedures. The Board requested that RealManage mail
a letter to those individuals who have paid the 1st quarter
assessment to inform them that the time period to pay in full has been
extended.
6. Committee
Reports:
a. Architectural
Control Committee: Kaye Bayes reported that the committee met on
January 15, 2008. The drainage issue between the neighbors
on Norco was
still not resolved.
b. Pool Committee: Cerina Robb
distributed a spreadsheet detailing the Swim School
enrollment in 2007 and the estimated swim lessons for 2008. The pool committee
is in agreement that swim lessons should continue during the 10 minute break. A motion was made by Jim Burgeson and
seconded by Chris Romero to allow lessons during the 10 minute break for the
2008 season. The motion
passed unanimously. A motion was made by Chris Romero and seconded
by Mike Schumann to approve the Inglis School
of Swim 2008 contract with the suggested changes. The motion passed unanimously. Kaye Bayes will execute the contract in behalf of
the HOA. The pool committee will be
meeting again on March 1st with the swim team. Kaye Bayes
reported that the pool committee would like to get approval from the HOA to
repaint the bathrooms this season.
Pat Sinnott asked for the pool committee article for the newsletter by
February 15th. New
furniture will be order from Texacraft.
Kaye Bayes
prepared a pool repair spreadsheet for the Board’s review. The spread between the high and low bid
is $10,000.00. New tile racing
lanes and step demarcations will be installed. The coping and depth markers will be
repaired. All new expansion joints
will be installed. A motion was made by Jim Burgeson to accept
the Lifeguard4hire proposal for $26,340.00 plus tax. The motion was seconded by Chris
Romero. The motion passed
unanimously.
c. Parks:
No report was given.
d. Public
Policy: Pat Sinnott and Fred
Goff will be meeting with County Commissioner Gerald Daugherty to discuss
accepting the roads in Section Five..
Pat will also be meeting with Don Walden
to discuss deed restrictions changes.
The HOA has been negotiating with Opus Development regarding the easement
between the homes and the wall. Unfortunately, the Village of Bee Caves is taking over ownership
of the wall, so the HOA will need to start over with the process. Sarah
McGiffert will need spearheading that effort.
e. Social committee: The senior luncheon is scheduled for
February 15th. Norma
Smith is doing a fantastic job with the marquee.
f. Block Watch: Chris Romero is organizing a social for
the Block Watch block captains. The
Uplands, have requested to borrow the clubhouse for their annual meeting. The Board agreed to waive fees.
g. MUD #3/MUD #5:
Pat Sinnott said the
MUD’s are still in the process of finalizing the fence agreement. There will need to be an extra contract
with the school district.
8.
Old Business:
a. Discuss
update on boundary wall with Opus Development: This item was discussed under Public
Policy.
b. Discuss Common Area Fencing: This item was discussed under MUD #3.
c. Discuss
the Ryland Homes Loomis Lot. The
Board suggested that we foreclose on the lot, since Ryland is not corresponding
with the attorney. Kaye Bayes will
investigate the option of first placing a lien on the lot.
9.
New Business:
a. Discuss
electronic signs: Kaye Bayes found a company that is working with
Brushy Creek MUD to install electronic signs throughout their community. Kaye will keep in touch and investigate
once the signs are installed, to see if Lake Pointe
would be interested.
b. Discuss
Security Camera: Jim Burgeson
indicated that this option is not viable at this time.
There being no further business, the Board adjourned at 9:10
p.m.
______________________________
Kaye Bayes
Community Association Manager
Lake Austin Lake Pointe Homeowners Association, Inc.